The Program Coordinator will provide programmatic support for Leonardo/ISAST, ensuring efficient collaboration and communication between internal and external program stakeholders. This position reports directly to the Director of Programs. The Program Coordinator will support the development and implementation of Leonardo’s suite of programs to amplify Leonardo/ISAST’s impact at a time of rapid growth. Areas of focus in the coming year will be our CripTech Incubator fellowship for disability innovation and our international exchange Creative Impact Labs in Jordan and New Zealand.
RESPONSIBILITIES
PROGRAM ADMINISTRATION
Project management across Leonardo programs.
Coordinate and implement artist selection processes.
Conduct program orientation and training with artists.
Schedule and coordinate meeting and event logistics for virtual and local programming.
Coordination of accessibility for virtual and in-person events, as well as online collateral.
Coordinate domestic and international travel logistics for artists and staff.
Ensure program artists submit all deliverables timely and completely. Collect and organize these materials.
Coordinate materials and deliverables between stakeholders for program projects, including exhibitions, events, labs, microsites, media.
Manage and coordinate payments between Leonardo bookkeeper, artists, program contractors, partners. Ensure all financial transactions are complete by term date.
Serve as secondary point of contact and Director of Program’s backup for all stakeholders.
Review and log documentation of program activities.
Collect program monitoring & evaluation data. Support the creation of reports. Refine metrics to monitor and evaluate programs.
Develop & document program design improvement ideas consistent with strategic plans and established program objectives.
Work with program staff to write, prepare and submit grant application materials and other funding opportunities.
COMMUNICATION
Manage content production and publishing for program websites, including updating website content. Oversee ongoing website development with operations, marketing, and contractors.
Manage artists’ multimedia blog posts, including reviewing uploads, publishing, and cross-posting.
Collect project-specific images, video, project updates, and stories for program websites.
Manage outreach and communications with contributors and Leonardo editorial team for publication outcomes of projects, including podcast, special issues, and experimental publications.
Publish event documentation on Leonardo social platforms.
Guide artists and partner organizations to craft event promotion materials, and send to program partners for review and further distribution.
Collaborate with Leonardo marketing and communications to write press releases, gather collateral and produce marketing and promotional material.
QUALIFICATIONS
1-3 years of experience in programmatic and/or administrative support.
Strong attention to detail.
Ability to proactively identify and creatively solve problems.
Extraordinary organizational ability and the drive to bring order to information.
Experience with project management for simultaneous projects on multiple timelines.
Ability to communicate status updates to multiple stakeholders in multiple formats.
Capacity to collaborate and communicate with a diverse, distributed team.
Experience working remotely using collaborative cloud-based apps including Google Suite, ClickUp, and Zoom.
Experience managing data on Google Sheets or Excel.
Experience with website CMS such as Drupal.
Basic HTML and CSS a plus.
COMPENSATION AND BENEFITS
Full-time position, compensation range: $32,000-$36,000/yr
50% contribution to health and 75% contribution to dental group insurance plan
10 days vacation, 10 days sick leave, and 6 paid holidays annually
Impax Simple IRA retirement plan (available after 6 months of employment)
Remote work options, San Francisco Bay Area preferred but not required
Flexible hours (to be approved by supervisor)
ABOUT LEONARDO/ISAST
MISSION: Leonardo fosters transformation at the nexus of art, science and technology, because complex problems require creative solutions. We serve to empower an inclusive global network, a borderless community where all belong in pursuit of a more vibrant, just, and regenerative world.
VISION: Leonardo activates creativity to push the boundaries of today and unleash the possibilities of tomorrow.
A fearless pioneer since 1968, Leonardo serves as THE community forging a transdisciplinary network to convene, research, collaborate and disseminate best practices at the nexus of arts, science and technology worldwide. Leonardo serves a network of transdisciplinary scholars, artists, scientists, technologists and thinkers who experiment with new, cutting-edge approaches, practices, systems and solutions to tackle the most complex challenges facing humanity today.
As a not-for-profit 501(c)3 enterprising think tank, Leonardo offers a global platform for creative exploration and collaboration, reaching tens of thousands of people across 135 countries. Our flagship publication, Leonardo, the world’s leading scholarly journal on transdisciplinary art, anchors a robust publishing partnership with MIT Press; our partnership with Arizona State University infuses educational innovation with digital art and media for lifelong learning. Our creative programs span thought-provoking events, exhibits, residencies and fellowships, scholarship and social enterprise ventures.
COMPANY CULTURE
As a collaborative member of the Leonardo/ISAST team, the Program Coordinator serves to support fellow staff, volunteers, leadership, and the community. We are all responsible for creating safe, respectful, productive work relationships, culture and environment. We are aligned with Leonardo’s vision and values, our code of ethics, and our commitment to action for anti-racism, social justice, and human dignity. The Program Coordinator contributes to Leonardo’s positive impact, advancing what it can do to make the world a better place. We are a small organization with a global distributed team. We encourage a culture of support, agility, trust and transparency.
Commitment towards justice, equity, diversity and inclusion:Leonardo/ISAST is committed to a J.E.D.I. practice. Please refer to our anti-racist editorial policies and code of ethics. We encourage applicants from around the globe to apply including those from underrepresented communities of color, disability and LGTBQIA+.
HOW TO APPLY
Please send resume and cover letter with “Program Coordinator Application — [Full Name]'' in the subject line to: [email protected](link sends e-mail)Applications accepted on a rolling basis until the position is filled. Due to the high volume of applications, only shortlisted candidates will receive a reply. Thank you for your interest in Leonardo.